Authors :
Yahaya Bashar Aminu; Dr. Mukhtar Shuaibu; SHEHU, Saidu CLN; GamboIsahDiri
Volume/Issue :
Volume 8 - 2023, Issue 1 - January
Google Scholar :
https://bit.ly/3IIfn9N
Scribd :
https://bit.ly/3RYdYlM
DOI :
https://doi.org/10.5281/zenodo.7634425
Abstract :
This study investigated the public awareness
and perception towards the Implementation of Public
Archives Act for the Management of Public Service
Records in Kebbi State. Qualitative Research
Methodology was used. The Population of this study
comprised of 62 out of which 13 were purposely
sampled. A total of seven (3) research questions were
used in the study. The data collected were analyzed
using thematic qualitative data analysis technique. The
findings reveal that the criteria used by the
institutions/ministries in Kebbi State in appraising and
retaining records are the informational value of the
records. On the description and arrangement of records
however, the practice differed from one ministry to
another. While some ministries did it alphabetically,
some serially others described their records by subject
and arranged them alphabetically. Similarly, registry
staffs of the institutions/ministries in Kebbi State were
not aware of the NAA of 2004 and its provisions as
records management legislation. They were aware and
implement the provisions of the civil service rules as the
guiding principle in managing records of their
ministries. Thus, it is recommended among others that:
registry staff should be train and educated to become
aware of the NAA of 2004 and its provision on the
management of public service records as clearly stated
in the decree, registry units of the state
institutions/ministries should be empower to be
autonomous as independent department not a unit
within the department, the state government should
make a provision to introduce Electronic Registry
Database (ERD) which could facilitate and enhance the
activities of the department.
This study investigated the public awareness
and perception towards the Implementation of Public
Archives Act for the Management of Public Service
Records in Kebbi State. Qualitative Research
Methodology was used. The Population of this study
comprised of 62 out of which 13 were purposely
sampled. A total of seven (3) research questions were
used in the study. The data collected were analyzed
using thematic qualitative data analysis technique. The
findings reveal that the criteria used by the
institutions/ministries in Kebbi State in appraising and
retaining records are the informational value of the
records. On the description and arrangement of records
however, the practice differed from one ministry to
another. While some ministries did it alphabetically,
some serially others described their records by subject
and arranged them alphabetically. Similarly, registry
staffs of the institutions/ministries in Kebbi State were
not aware of the NAA of 2004 and its provisions as
records management legislation. They were aware and
implement the provisions of the civil service rules as the
guiding principle in managing records of their
ministries. Thus, it is recommended among others that:
registry staff should be train and educated to become
aware of the NAA of 2004 and its provision on the
management of public service records as clearly stated
in the decree, registry units of the state
institutions/ministries should be empower to be
autonomous as independent department not a unit
within the department, the state government should
make a provision to introduce Electronic Registry
Database (ERD) which could facilitate and enhance the
activities of the department.
